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Now Hiring: Project Coordinator

Westminster Promotions is a well-established and respected branded merchandise and graphic design firm located in the San Jose area. We are looking for a full-time utility employee to join our amazing team. The ideal candidate would be a quick learner, self-motivated with strong initiative and the work ethics needed to succeed in a small company atmosphere. The position requires good communication skills, principles, processes and the ability to multi-task in a fast-paced environment. Previous experience with project management or order processing within the ad specialties industry desired but not required.


  • 1-3 years office/administrative experience
  • Strong written and verbal communication skills; ability to communicate professionally in person, email, and phone
  • Proficient in using Excel, Word, Outlook, Acrobat, PowerPoint, & QuickBooks
  • Excellent organizational abilities, attention to detail and follow-through, strong prioritization and time-management skills
  • Ability to multi-task in a fast-paced environment and respond well under pressure
  • Work individually and be an energetic team player who is flexible and adaptable within a small team atmosphere


  • Provide administrative support to sales team; data entry, purchasing, proposals, estimating
  • Collaborate with the sales team to identify solutions that will meet client requirements and deadlines; such as, branded merchandise, literature, and signage
  • Submit purchase orders and monitor project progress from start to finish
  • Act as the point of contact and communicate project status between vendors and sales team
  • Maintain and manage vendor and supplier relationships; schedule presentations, lunches and other tasks as assigned
  • Must be able to answer phones and provide administrative duties as requested


  • 401K
  • Anthem BlueCross
  • FTO
  • Compensation: Based on experience; $17-$20/hr.

Please submit resumes to hr@westminsterpromotions.com and include the following:

  • Desired Salary
  • Available Start Date